For Canadian real estate agents and teams
Less chasing. More closing.
KeyClose puts your clients, deals, deadlines and money on one screen, on your phone and your desktop. Start every day knowing what matters, and never miss a condition date again.
The full demo is the working app with a sample agent’s data. Tell us a little about you and it opens straight away.
Why agents switch
One screen instead of five apps
Your calendar, CRM, spreadsheets and sticky notes, replaced by one place that knows what each deal needs next.
One login, not five
Clients, deals, deadlines, money and documents together, so nothing lives in your head.
A plan for today
Next steps and deadlines come first, so every day starts focused on what moves a deal.
Know your numbers
Forecast, net income and budget, always current, not just at tax time.
Clients amazed
Fast paperwork, quick signatures and no missed dates. Service people refer.
Features
Everything a deal needs, start to close
Each feature is there to save you time or stop something slipping.
Your pipeline
Every lead, buyer and listing with its value and chance of closing, plus a weighted commission forecast by quarter.
Know your year before it happens.
Deadlines that find you
Condition removals, closings, possessions and listing expiries in one list. The next one is on your dashboard.
No date slips through.
Door knock to lead
Log a conversation at the door and it becomes a lead with a follow-up and a pin on your prospect map.
Prospecting becomes pipeline.
Prospect map
Every street you’ve worked, shaded by how recently, with mailers, events and pending deals.
Plan where to knock next.
Contracts that fill themselves
Pick a client and the agreement fills in their details, property, price and dates. Print, PDF or Word.
Retyping becomes one click.
DocuSign from the lead
Create a signing link from any client and email or text it. Every send is logged on their file.
Faster signatures.
Financials and receipts
Ledger, budget and net income, with GST/HST worked out for your province. Snap receipts on your phone; they’re searchable forever.
Tax time without the shoebox.
Year end in one click
Send your accountant a ready-made package: the books by account, a T2125 summary, sales tax and every receipt.
Your accountant will thank you.
Bring your book with you
Import clients and leads from a spreadsheet or another CRM (CSV or Excel), with duplicate checking. Export everything, any time.
Content calendar
Plan posts around holidays, market dates and listings, from idea to posted, so you stay visible without scrambling.
On the go
Built for the front seat, not just the desk
KeyClose runs in the browser on iPhone, Android and desktop, and installs to your home screen in a few taps. No app store needed.
Snap a receipt
Photograph it after the coffee meeting and add the amount. The GST/HST is worked out and it’s filed before you’re back in the car.
Talk, don’t type
Speak notes and receipts into the app. Your phone does the listening.
Read my day
Hear your deadlines, follow-ups and showings read aloud on the way to your first appointment.
Pricing
Simple pricing, no surprises
Two ways to start, the same monthly price. Use KeyClose as it comes with no setup fee, or have us set it up in your brokerage’s look. Bigger teams pay less. All prices in Canadian dollars, plus GST/HST.
Start on Standard and move to your own branding any time by paying the branded setup fee. Your data comes with you.
How it works
- Intro callFree
45 minutes. We learn how you work, show you KeyClose and answer questions. No obligation.
- Setup$0 or $500 per agent
One time. Standard: you bring in your own data. Your brand: we set it up in your look and bring in your data for you.
- Monthly hosting$149 per agent / month
KeyClose hosted and running on your phone and desktop. Lower rates from 5 agents.
- Changes and add-onsFrom $200
Admin changes or something new built for your team, quoted before we start.
Each team member who signs in counts as one agent. Sales tax is charged by province: GST, or HST where it applies.
Built in Alberta, for Canada
Your business, your data
Your client records are your livelihood. Here’s how we look after them.
You own it
- Your data is yours. We never sell it or market to your clients.
- Export everything to Excel or CSV whenever you like, including when you leave.
- Deleted records can be recovered, so a slip of the thumb isn’t a disaster.
Kept safe
- Encrypted in transit and at rest, with regular backups.
- Each account sees only its own records, enforced in the database itself.
- Your database and files can be hosted in Canada. Every provider and location is listed in the Terms.
- A 99.5% monthly uptime target, with service credits if we miss it.
Read the full Terms of Service, including the service levels (Schedule A), where data is stored (Schedule B) and security (Schedule C).
Questions
Frequently asked
Who can sign up?
KeyClose is for real estate agents, teams and brokerages who live and work in Canada. It isn’t available in Quebec yet, while we prepare a French version of our terms.
Do I need to download an app?
No. KeyClose runs in Safari, Chrome or Edge on iPhone, Android and desktop. Add it to your home screen and it opens full screen like any other app.
What does the setup fee include?
With Your brand, we book a planning call, put your brokerage or team name, logo and colours throughout, bring in your clients, leads and deals for you (a spreadsheet or CRM export is perfect), set up your deal stages, commission rules and categories, and walk you through your first week. KeyClose Standard has no setup fee: you get your sign-ins within one business day and bring in your own data with the built-in import.
Can I start on Standard and add my branding later?
Yes. Move to your own branding any time by paying the branded setup fee. Everything you’ve entered carries over.
Can I cancel?
Yes, any time. Hosting is billed monthly and you can export all your data before you go.
Does it replace my accountant or my brokerage’s systems?
No. KeyClose organises your business and prepares a clean year-end package for your accountant. Tax figures are estimates to confirm with them, and your brokerage’s official records and approved forms still apply.
How do I pay?
Securely through Stripe, by card or Canadian bank debit where available. You’ll see your exact price, including GST/HST for your province, before you pay.
Ready to stop chasing?
See your price in a minute, or book a free 45-minute intro call first.